SØG

Study Rules and Regulations

The present Study Rules and Regulations are in effect from 1 August 2020, according to The Ministerial Order on Rules and Conduct for Upper Secondary Education Programme nr. 1338 of 09/12/2019  IB Diploma Programme General regulations and the Academic integrity policy

Contents  

1. Purpose of Study Rules and Regulations

2. Briefing procedure

3. Study rules

3.1 Duty of attendance and delivery

3.2 Long term illness and treatment of illness

3.3 Exemption from physical education

3.4 Academic misconduct in written assignments

3.5 Assessment and grading

3.6 Examination

3.7 Promotion to next consecutive class

3.8 Internal communication on the school intranet, Lectio

3.9 Rules governing students’ payment for and borrowing af teaching aids

4. Sanctions

5. Rules of conduct

5.1 Specific rules of conduct

5.2 Rules for the use of the school´s computers and networks

5.3 Rules for behaviour on excursions and study trips

5.4 Sanctions for breaking the rules of conduct

6. Complaints about the school’s decisions concerning violation of the study rules and regulations

6.1 Further information

1. Purpose of Study Rules and Regulations

The study rules and regulations were established by the school management following discussion in the students’ council and Educational Council and board of directors. Students and staff at the school are informed of the rules and regulations and these are publicly available on the school’s homepage.

The purpose of the study rules and regulations is to create a positive teaching environment conductive to instruction. They also seek to reinforce active student involvement in the teaching programme as well as to promote values such as student cooperation and responsibility within the school culture. Finally, the study rules and regulations seek to help facilitate a secure, mutually accountable community for the many different students at the school.

Accordingly, the study rules and regulations describe the expectations and prerequisites for proper, appropriate studying and social interaction at Nyborg Gymnasium.

According to IB’s General Regulations for the Diploma Programme, article 3, section 3.3, students must be in good standing to be allowed to take their IB Diploma exams. Nyborg Gymnasium determines that a student is in ‘good standing’ when the student abides by the present study rules and regulations.

The study rules and regulations are divided into two sections. One section – the study rules – describes the students’ duty to participate actively in the teaching programme. The other section – the conduct rules – contains the rules governing order and social interaction at the school.

2. Briefing procedure

As part of the induction process, the management briefs new students on the rules, the background to the rules and their purpose, as well as the consequences of failure to comply with them.

The students are also informed that they have a duty to keep themselves informed concerning the rules.

The study rules and regulations are published on the school’s website..

 3. Study rules

In order for the teaching programme to fulfil its aims, including to ensure optimum functioning with regard to collaboration and the mutual student-teacher obligations, students are required to participate actively and responsibly in tuition and in all derivative activities and matters.

 3.1. Duty of attendance and delivery

Daily tuition normally takes place between the hours of 08.15 and 15.10. Students must be available for tuition during this period. At least one week’s notice is given if there are any changes which extend the teaching period beyond this.

Students have a duty to participate actively in tuition. This means that:

  1. The student arrives properly prepared for the tuition and ready to actively participate. This includes virtual teaching and other types of independent work.
  2. The student delivers written assignments on time in a correct format and with no misconduct.
  3. The student has a duty each day to keep abreast of homework, assignments, timetable changes etc.,  published on Lectio.
  4. The student arrives for term tests, end-of year- examinations and written and oral examinations at least 30 minutes before the start of the tests and exams.
  5. The student attends tuition and other teaching activities that the school arranges during school time (special assemblies, induction courses and other assemblies and events, counselling sessions and, in case of IB students, CAS guidance)
  6. The student attends tuition that has been rescheduled outside the school, i.e. excursions and study trips.

Students have a duty to participate in excursions and study trips. A student who does not participate in an excursion or a study trip must prepare assignments or similar that correspond to the tuition accounted for by the excursion or study trip for participating students. Pursuant to the  Executive Order governing amounts paid by students to participate in excursions etc., in youth education programmes,   the school cannot, however, insist that students participate if the costs of transport  and board amount to more than DKK 90 per day.

Where tuition is organised as virtual tuition that does not involve being present at the school, the school makes the student aware of the conditions that apply, e.g. in the form of electronic feedback, submission of material and assignments that serve to fulfil the duty of attendance, cf.

In the IB Diploma, no rules are stipulated about how the tuition must be planned, but as a guideline, the teachers at Nyborg Gymnasium use the above-mentioned rules that apply to the Danish programmes.

Registration of attendance

The teacher registers the presence or absence of students on Lectio at the start of a module. If the student arrives late, the student must report to the teacher at the end of the module for registration. After the end of a module, the absence registration will not be changed. If a student has difficulty arriving on time, the student concerned will receive an educational reprimand from the study counsellor. In case of recurring lateness, the teacher must notify the head of programme for the class.

Students have a duty at all times to keep abreast of the extent of their absences, including drawing attention to any incorrect registration of absence within two days. (However, please see above about arriving late). For students under 18 years, they have a duty of informing parents about absence.

Registering of delivery of written assignments

The teacher registers delivery of assignments on Lectio, where it can be seen who has delivered the assignment and who has not.

‘Delivery on time’ means delivery by the deadline the teacher has set on Lectio and the teacher’s approval of the assignment in terms of scope and quality. In exceptional cases, the teacher and student can agree on a new deadline for delivery.

Students have a duty at all times to keep abreast of the status of assignments delivered, including drawing attention to any incorrect registration.

Students’ statement of reason for absence

The student is required to state the reason for absence on Lectio. The reason for absence must be submitted on Lectio no later than on the date of the student’s return to school.

Miscellaneous

Registered absence and failure to deliver assignments will not be carried over from one academic year to the next.

Students who have been given a written warning may, however, receive a warning without a prior meeting in the following academic year.

3.2. Long term illness and treatment of illness

Allowances will be made for students if absence is documented or there are special situations.

The school must offer tuition to students, who have not been able to attend regular classes for a long time due to illness. The tuition will replace the time of education that the student has missed during the time of illness. If a student is expected to have temporary absence due to illness or treatment of illness, the student can be offered supplementary tuition in connection with the regular teaching. This will then replace the classes that the student has missing. In such a case, the absence can be dispensated. The student must provide relevant information on the matter and a doctor’s certificate. The student is responsible for paying for the doctor’s certificate.

Illness for more than 40 days of school

The head of programme and the student (and the student’s parents/guardians if the student is under 18) will jointly assess whether the student is able to resume schooling and, if so, will prepare a plan for this.

If the student cannot continue in the academic year in question, it can be agreed for the student to join the same class year the following year.

The SU Danish student grant will normally be discontinued unless a dispensation is applied for. This requires medical documentation and a presumption that the student will resume schooling no later than at the start of the next academic year. The student‘s status would then be ‘signed up to the class but not actively studying due to documented sickness’.

If a student is expelled due to sickness against his/her will (and the sickness is documented), guidance on lodging an appeal must be given, including the opportunity to apply for the SU grant.

3.3. Exemption from physical education

On request, students can be fully or partially exempted from one or more subjects due to sickness, injury or disability. Exemption can be temporary or long-term and requires documentation in the form of a statement from a doctor or hospital, or a doctor’s certificate. The student pays for the doctor’s certificate.

3.4. Academic misconduct in written assignments

Academic misconduct in written assignments is not accepted under any circumstances.

Misconduct includes when a student partially or completely copies from other students’ assignments, copies from sources without stating them, or if students have someone else write the assignments for them.

It is likewise considered to be misconduct to submit texts or other materials generated by ChatGPT or similar AI-based tools. Students can also be sanctioned for academic misconduct if they support another student in misconduct, e.g. by allowing others to copy or submit one’s work as their own.

Additionally, it is considered to be misconduct if a student has gained access to the internet or used unauthorized materials during exams. This also applies even if the student has not made use of these in their exam scripts.

If a teacher suspects or ascertains academic misconductcheating, the following will occur:

  • The student is summoned to a meeting with the head of programme to whom the student is assigned, with the purpose to establish if there is a breach of the study rules and regulations. If so, a sanction such as an educational reprimand or a written warning will be given (see section 4 for details about these sanctions). The head of programme writes up a brief summary of the meeting in the student’s folder.
  • The teacher registers the assignment on Lectio as not delivered.

If a student is repeatedly engaged in misconduct, more extensive sanctions will be applied, such as temporary or permanent suspension from the school, cf. sanctions for violation of the school rules of conduct. Based on an individual assessment, a temporary suspension may lead to a temporary suspension from the boarding school.

If misconduct is ascertained in connection with internally assessed assignments (the Danish and/or history assignment, the specialized programme assignment, synopsis assignments, end-of-year tests, mock exams etc.), the assignment will be declared void. The head of programme will determine whether the student will be given the opportunity to work on a new assignment. If misconduct is only found in part of the assignment, the teacher can assess the remaining parts and a grade can be rewarded.

If any form of malpractice is discovered during the exam, or during assessment of exam components, this will be reported to the IB, and an investigation will be initiated as described in the Academic Integrity Policy appendix 2. 

3.5. Assessment and grading

Continuous assessment

Individual students have a duty to engage in positive and constructive cooperation with their subject teachers concerning the assessment of the benefit they derive from tuition with a view to ongoing mastery of the subject and development of study skills.

Continuous assessment seeks to ensure that students have an accurate perception of their own strengths, weaknesses and progress. Assessment also forms the basis for advising students with regard to mastery of the subject as well as the development of good working methods and appropriate study habits.

For all new students in the Danish programmes and pre-IB, assessment meetings with teachers take place in the autumn.

Grading

Details about the Danish programmes at the school can be found in the Danish version of the study rules.

For the two-year International Baccalaureate and for pre-IB, grades are given three times a year; first in early November, then in February and again towards the end of May. Annual grades, end-of-year examination grades, possible sanctions and general standing are used to form the basis of promotion to the next year.

The final grades given over the two-year course are the achievement grades in February of the final year. The official predicted grades to be reported to the IBO prior to the examinations in May are confidential and are therefore not accessible to students or parents/guardians.

3.6 Examination

Well in advance of the examination, the school assembles all students to brief them concerning the exam rules. At the meeting, the students are given a run-down of key passages from the IB Diploma Programme Assessment Procedures relating to examinations and associated guidelines. The review is accompanied by a PowerPoint presentation, which is subsequently published on the school’s communication system. The school ensures that students are familiar with the overall rules for running examinations. The teachers ensure that students are aware of the specific examination conditions for the various subjects.

Students are obliged to attend the briefing and to familiarise themselves with the rules and guidelines for the examination.

Students are responsible for bringing relevant and permitted aids to the examination.

Students must arrive at least 30 minutes prior to the start of a written examination, end-of-year examination or mock exam.

Students must arrive will in advance of an oral examination. The school supplies individual schedules for oral examinations at the start of study leave. Students have a duty to keep themselves informed via Lectio because the times of oral exams may be changed at three days’ notice and no other notification will be given except via Lectio.

Illness at the time of exams and end-of-year exams

If a student falls ill before a written or oral examination, the student/parent or guardian must contact the school as soon as possible. If the school has not been informed on the day of the examination in question before 3 pm, the student will be deemed to have missed the examination without cause.

On the day the student falls ill, the student/parent or guardian must contact the student’s own doctor so that the doctor can certify (with a doctor’s certificate) that the student was unable to attend the examination in question due to illness. The student/parent or guardian pays the cost of obtaining the doctor’s certificate. On presentation of a doctor’s certificate, the student will be given the option of a re-sit due to illness, which should preferably take place later the same month, or in August, the first month of the new academic year.

In the event of sickness during mock exams and end-of-year exams, there is no requirement for a doctor’s certificate, but the candidate must contact the school at the earliest opportunity.

The official IB Diploma exams:

The official IB Diploma exams are arranged according to the official exam schedule, without any exemption. The conduct of the exams follows the rules set by the International Baccalaureate Organisation. The exam ‘notice to candidates’ stipulates the rules of conduct at the exams, which all IB students must abide by – and which are also observed at the end-of-year exams in the pre-IB and IB1 classes.

The IB Coordinator will inform the IB Diploma candidates of these rules, and the practical arrangements for the exams, at a meeting at the beginning of April.

3.7. Promotion to next consecutive class

Promotion of a student to the next consecutive class is contingent on the students having sat examinations – including internally assessed school tests  and on the students having participated in and benefited from the teaching sufficiently to be awarded end-of-year grades.

At the end of the academic year, the school will assess the achievement of the individual students and how much they have benefited from the teaching.

Pre-IB and IB students are automatically promoted to the next consecutive class if the student is in good standing at the school, i.e. abides by these school rules, and if the student has a grade average of 4.0 in his/her end-of-year grades and end-of-year exam grades. If the grade average is below 4.0 in either the end-of-year grades or the end-of-year exam grades, promotion to the next class is based on the testimonies of the subject teachers. Students might be promoted with a condition if there is an indication that the student will improve grades and/or standings. If a student is not deemed academically capable of promotion, the student is invited to discuss the possible alternatives to being promoted with the head of programme.. If a student is not in good standing, at the end of a school year the student will not be promoted to the next class. In cases where a student continuously fails to adhere to school rules, the student will be expelled from school, cf. the rules and procedures in this document.

3.8. Internal communication on the school intranet, Lectio

Lectio serves as the school intranet and is used for internal information and communication purposes. Accordingly, students are required to read the relevant information on Lectio on a daily basis.

The school’s rules of conduct also apply on Lectio. Proper use of language is required, and other people must be treated with respect, equality and tolerance.

3.9 Rules governing students’ payment for and borrowing of teaching aids

The books made available to students must be treated with care and must bear the student’s name, class and year. If a book is lost or damaged, e.g. by being written on, the student must replace the book. Liability for damages also applies to other equipment supplied.

Any instances of books or other teaching aids not being handed back promptly will, after a reminder, be referred to the recovery department (Inddrivelsescenteret) under the Ministry of Taxation.

Pursuant to the Executive Order relating to students and course participants paying for teaching aids on upper secondary education programmes and vocational education and training programmes, BEK no. 1711 of 20 December 2006, the school can decide that, to a limited extent, students must obtain some of their own teaching aids. The scope of this cannot exceed DKK 2,500 per student for an upper secondary education programme.  In its introductory letter, Nyborg Gymnasium informs new students concerning the teaching aids students are expected to pay for themselves.

4. Sanctions

Student absences and failure to deliver written assignments are tallied on a regular basis pertaining to the period, i.e. from the start of the academic year through to the month in question.

The heads of programmes are responsible for following up on absences and failure to deliver written assignments. If a head of programme deems that absences and failure to deliver written assignments has reached an unacceptable level in relation to the total number of tuition sessions held and the number of written assignments set, the heads of programmes will apply measures to the individual student.

The individual teacher monitors the student’s absences and failure to deliver assignments for his/her class. If, in the opinion of a teacher, the student is starting to stay away from tuition, and/or fails to deliver written assignments, the teacher will discuss the matter with the student. If the student does not rectify matters, the teacher will inform the relevant counsellor and the head of programme.

Sanctions in connection with absence and failure to deliver written assignments

The school intervenes as follows concerning student absence and failure to deliver written assignments:

  1. Meeting – educational reprimand

In tallying absences and failure to deliver written assignments, when a head of programme ascertains that a student’s absences and failure to deliver written assignments has reached an unacceptable level for the period (i.e. from the start of the academic year up to the present time), the school will summon the student in writing (together with his/her parents/guardians if the student is under 18) to a meeting with the student’s study counsellor.  At the meeting, the student will be informed of the scope of absence and/or failure to deliver written assignments and will be reminded to reduce absences and to deliver the assignments by a set deadline. The student will also be informed of the consequences of continued absence and/or continued failure to deliver written assignments.

To follow up the meeting, the counsellor will initiate relevant compliance measures. These could include:

    • Meetings between counsellor and student with a view to adjusting study habits and following up on what has been agreed concerning special compliance measures
    • Agreement of a delivery plan for overdue written assignments
    • Agreement of extra tuition with a view to catching up on missed prerequisites for the subject(s) in question
    • Requiring the student to write his/her assignments in the writing class (i.e. the student is required to attend the writing workshop)
    • Other

The counsellor writes up minutes of the meeting and the agreed compliance measures in a secure IT system. Students with a high percentage of absence can be excluded from participation in school activities.

The counsellor will then monitor the student closely, i.e. week by week, with regard to attendance, delivery of assignments and various compliance measures to modify and bring to an end to the student’s pattern of behaviour with regard to failure to observe the duty of attendance and delivery and thus avert additional sanctions.

  1. Written warning – and perhaps tripartite meeting

In consultation with the student’s counsellor, the head of programme determines whether continued absence and/or continued failure to deliver written assignments should result in a written warning. The student gets the opportunity to bring forth additional information before the final decision about a written warning is made.

A written warning is a serious reminder from the school that the student must put a stop to absences and must deliver written assignments.

A written warning is always given based on an objective record of absences and failure to deliver written assignments, and always to students who persistently neglect the duty of attendance and fail to deliver written assignments, after a meeting with their counsellor and after various compliance measures, cf. above.

The written warning is sent to the student (and his/her parents/guardians if the student is under 18).

In the case where is it estimated that the student might consider to leave the programme, the head of programme informs the student’s ‘UU-vejleder’ (youth counsellor) of the situation and agrees a meeting with the counsellor and the student (and the student’s parents/guardians if the student is under 18) with a view to jointly arriving at a lasting solution. This could be a contract with the student concerning future fulfilment of the duty of attendance and delivery, or a decision to expel and transfer the student to another youth education programme or occupation.

The head of programme monitors, from week to week, students who have been given a written warning.

  1. Other sanctions

In the event of continued absence and/or failure to deliver written assignments after the written warning, the head of programme will summon the student (and the student’s parents/guardians if the student is under 18) to a meeting. A contract is made with the head of IB, and if the contract is not kept, the following sanctions can be enforced:

    • The pre-IB/IB student forfeits the right to receive SU (Statens uddannelsesstøtte – a Danish student grant), because he/she is no longer active.
    • A final year student may be excluded from all or several of the IB Diploma exams in the session for which they are currently registered.
    • A continuing student (pre-IB/IB1) may not be promoted to the next class, even though their academic results are satisfactory for promotion.
    • In severe cases, the expulsion of the student from the school.

The IB Coordinator can, after a concrete individual evaluation, determine that the absence will not result in a sanction above.

5. Rules of conduct

Nyborg Gymnasium emphasises that general rules of good conduct apply in all school-related matters.

Students are required to obey school staff when instructed to abide by the rules of good conduct.  Nyborg Gymnasium emphasizes that normal rules for good behavior are applicable both inside and outside of the institution.

5.1. Specific rules of conduct

School regulations imply a duty of:

5.1.1 Proper conduct towards classmates, employees and visitors

The requirement of proper conduct towards others at the school is a cardinal point in the school culture and applies in all types of situations and activities (ordinary school days, excursions, study trips, café events, parties, etc.).

5.1.1.1 Special focus on preventing harassing actions, including bullying and sexual harassment

The school culture at Nyborg Gymnasium must be characterized by mutual respect, tolerance, high well-being, and safety. At Nyborg Gymnasium, we do not accept behavior that harasses others.

Harassing behavior

Harassing behavior means that the dignity of another person is violated, and the harassment can be of both a physical and psychological nature. This can involve both active actions and omissions. Harassing behavior can also be based on factors such as ethnicity, religion, gender, sexuality, age, or disability. It is the individual’s experience of having been subjected to harassing behavior that determines whether harassment has occurred. Therefore, it is irrelevant whether the actions are due to thoughtlessness or an intentional desire to harass by the perpetrator.

Special focus on bullying

Harassing behavior can also take the form of bullying. Being bullied means that one is subjected to unpleasant, degrading, or hurtful treatment by one or more persons regularly and over time, making it difficult to defend oneself. Bullying can occur in physical, verbal, and written forms – including electronic forms (see Nyborg Gymnasium’s code of conduct, section 5.1.11, on adherence to the school’s codex for cyber behaviour). Teasing that is perceived by both parties as good-natured or as isolated conflicts is not considered bullying.

Special focus on sexual harassment

Harassing actions can also be of a sexual nature and are thus defined as sexual harassment. Sexual harassment is any form of unwanted verbal, non-verbal, or physical behavior with sexual undertones that aim or result in violating a person’s dignity.

Action plan for incidents of harassing behavior

Episodes where students experience harassing behavior – whether from another student or an employee, including bullying or sexual harassment – are handled according to the following plan:

– In case of experiencing harassing behavior, contact the principal, who will investigate the matter further. All involved parties are treated equally and respectfully, and all steps of the case processing are handled professionally.

– Complainants are informed that the complaint cannot be processed anonymously.

– Depending on the seriousness and nature of the situation, it is decided whether the accused should be temporarily suspended while the matter is further investigated.

– Initially, the case is presented to the accused. The case cannot be kept secret from the accused, but the complainant will always be informed if it is necessary to involve witnesses as part of the investigation.

– Once the investigation is completed, the principal assesses whether the behavior should be sanctioned/disciplinated.

– If a formal decision on a sanction according to the rules of conduct is to be made – if the accused is a student – the case is handled in accordance with the administrative law’s rules on hearing, justification, and any appeal guidance. If the accused is an employee, the case is also handled in accordance with administrative law. Cases of sanctioning/disciplining are subject to confidentiality rules.

– The outcome can also be that a mediation process is initiated, and the case is followed up to ensure reasonable relations between the parties involved.

– Harassing actions, including bullying and sexual harassment, are sanctioned according to the principle of proportionality as otherwise described in Nyborg Gymnasium’s rules of conduct.

5.1.2 Proper treatment of the school buildings, fixtures and fittings and equipment

Students are required to treat the school buildings, fixtures and fittings, equipment and materials properly.

Students are responsible for their own actions and are covered by the general rules of liability for damages. This means that students are liable for damages if they damage school property, or anything belonging to other students or staff members. Liability for damages also applies on excursions, study trips and other educational activities outside school.

5.1.3 Adherence to the school rules, with regard to keeping the classrooms and common areas tidy

Students are required to tidy up after themselves and to help ensure the school is characterised by a clean, orderly environment.

In the canteen area, students must assist by taking used crockery to the designated trolleys and disposing of waste in the bins. All classes at Nyborg Gymnasium take turns in cleaning and tidying the study- and common area.

Students and teachers alike are responsible for ensuring that the classrooms are left tidy, and that the chairs are hung under the desks.

Students must not take food or beverages (except water) into the classrooms and study areas.

Bicycles and cars must be parked in the designated areas.

5.1.4 Adherence to the school rules concerning commerce and advertising

Commerce and marketing as well as agitating for a political party, etc., on the school grounds are essentially prohibited.

However, the head of school can give a dispensation and allow various material to be displayed, for example.

5.1.5 Adherence to the school rules concerning participation in physical education

Students are required to arrive for physical education lessons already changed into their sports kit and footwear.

This is a prerequisite for participation in physical education.

5.1.6 Adherence to the school rules concerning use of mobile phones and computers

Students are required to set their mobile phones to silent mode and deliver their phones in the phone cabinet at the beginning of each module. As all phones must be handed in at the beginning of each module, it is not allowed to be in possession of a mobile phone during a module. It is likewise not allowed to activate the sharing of internet access on the mobile phone.

During tuition and during various educational activities, students may only use their PCs for tuition-related purposes. A teacher can decide that students’ PCs must be turned off/have the lid shut for short or extended periods. A teacher can decide to collect mobile phones or PCs during teaching. If a student does not adhere to the rules this can result in confiscating the mobile for the rest of the lesson, day or next day, the phone or PC can be collected at the office.

Teaching situations where a teacher includes the use of mobile phones and PCs as a tool are an exception to these rules. A breach of the rules concerning use of mobile phones and computers can lead to sanctions cf. sanctions for violation of the rules of conduct, section 5.4.

5.1.7 Adherence to the school rules concerning audio-visual recordings at the school

Students must not make audio-visual recordings at school except as part of tuition and as instructed by the teacher.

The head of school can grant a dispensation from this rule.

5.1.8 Adherence to the school’s no smoking and snus ban during school time

Nyborg Gymnasium has implemented a smoking and snuff free school day cf. Bekendtgørelse af lov om røgfri miljøer (see § 7. og § 7a). It precisely means that students and employees must not smoke or use tobacco goods, snuff, e-cigarettes, tobacco equivalents or herb-based smoking products from the start of the day at 8.15 and until 16.45 when the final module ends. The smoking ban also applies outside of the school grounds and one must not leave the school grounds to smoke during work or school time. Furthermore, boarding school students must not smoke on the school or boarding school grounds after the school day (see the separate action plan in the boarding school’s rules).  

All employees at school help to enforce the rules and inform management, boarding school management or study counsellors if they experience a breach of the rules.

Plan and sanctions in connection with breaking the rules during no smoking during school time

    1. The first time the rules are broken, the student will receive a verbal warning from management and the rules will be reviewed and emphasized for the student. The infringement will be recorded in the student case.
    2. If there is a second infringement, the student will be called to a meeting with one of the study counsellors, who can help and support the student with a no smoking course, the meeting is recorded in the student case.
    3. If there is a third infringement, the student will receive a written warning and it is emphasized that with further infringements there can be serious consequences for the rest of schooling. The infringement is registered in the student case.
    4. If there is a fourth infringement, the student is called to a meeting with the Principal with the purpose of dismissal of up to 10 days.
    5. If there is a fifth infringement, the student will be expelled permanently from school.

5.1.9 Adherence to the school’s prohibition on the consumption of alcohol

It is not permissible to bring alcohol to the school or consume alcohol on the premises or to arrive at school under the influence of alcohol. The same applies on excursions and study trips as well as other educational activities outside school. For special events, such as school and Student Council parties and the student café, the head of school may grant special dispensations from this rule.

5.1.10 Adherence to the school’s prohibition on euphoria-inducing substances

It is not permissible to bring or take euphoria-inducing substances of any kind. It is illegal under Danish drugs legislation and will result in immediate and permanent expulsion from the school, and the person concerned will be reported to the police. This means that it is forbidden to bring, take or possess or share or be under the influence of euphoric substances of any kind:

    • In school time, at events or activities arranged by the school, at school parties, cottage trips, excursions and study trips. This is effective if the teaching is on or off campus.
    • In the school area and in places in connection with where students can be connected to being a student at our school.

”Intoxicating agents” also includes cannabis and euphoric substances besides others.

If there is concrete suspicion that a student has broken the ban on substances and is under the influence, the Principal or a manager can demand that the student takes a test for substances.

5.1.11 Adherence of the school’s codex for cyber behaviour

Everyone should show good and respectful cyber behaviour and good IT ethics. It is forbidden to use social media in a way that can seem offensive and humiliating for students, teachers and employees at the school. It is e.g. forbidden to share photos of others without their consent.

5.1.12 Student behaviour outside of school

The conduct rules also include the students’ behaviour outside of the institution, i.e. behaviour that the student shows in free time that has direct influence on the teaching environment at Nyborg gymnasium.

5.2. Rules for the use of the school’s computers and networks

The school’s computers are intended for use in tuition. Accordingly, the computers may be used in connection with tuition, writing assignments, information searches and other tasks relevant to schoolwork.

Modifying the setup of the computers and installing software is strictly forbidden.

Everyone must comply with good IT ethics online. Accordingly, sending anonymous e-mails or other nuisance behaviour towards other online users is prohibited. Users must uphold general Danish and international laws and regulations governing Internet use and intellectual property rights, etc.

Users are personally responsible for their own actions (statements, copying, etc.). The school rejects any and all liability for the actions of the user.

All user activities on the network are recorded in system log files so that they can be traced in the event of misuse.

Food and beverages must not be brought near or consumed at the school’s computers.

User IDs and passwords for the school’s IT systems are personal and must never be disclosed to anyone else.

For users of the school’s wireless network on private computers, the same rules apply.

The school’s student network is available to all students. Through the network, you are connected to the internet via a firewall that restricts access to non-school-related activities online. Only students of the school are permitted to connect to this network.

However, a teacher can grant an exception to this rule for a short period if there is a need for special internet access that the firewall does not allow. Any attempt to bypass this firewall, including connecting to networks other than the student network, is considered a violation of the school’s code of conduct and may result in sanctions according to §5.4.

5.3. Rules for behaviour on excursions and study trips

On study trips and excursions, students are required:

  • To arrive on time for all events in the programme and agreed times, including the time agreed for returning to the hotel. The time of return is decided by the teachers responsible for the study trip.
  • To participate actively in the daily programme of events. The subject-related content of the study trip is part of the examination curriculum, and for this reason, active participation is mandatory.
  • To respect the rules of peace and order on the trip and in the hotel and to follow the teacher’s directions and instructions without argument.
  • To conduct themselves as ambassadors of the school and of their home country.
  • To adhere to the school rules governing good conduct.

Consuming or bringing alcohol is not permitted on the actual journey, i.e. on the bus, train or aircraft, etc., or in connection with scheduled, subject-related activities. Students are also prohibited from arriving for these activities under the influence of alcohol.

Breach of the alcohol rules will result in a day’s quarantine and one day of exclusion from teaching upon return to the school. In addition, the student will be excluded from two school parties. Repeated breach of the rules will lead to dismissal from the trip at own costs and the student will be excluded from all school parties for the rest of the school year.

The consumption or possession of euphoria-inducing substances of any kind is prohibited and will result in the student immediately being sent home and expelled from the school, cf. the school rules on this matter.

  • Students are accountable for their own conduct outside the scheduled programme. This also applies if the teacher is prevented from being with the students, e.g. on group projects. It is emphasised that students must always go about in groups of two or more when they go out unsupervised.
  • To take out travel insurance (including luggage).

Violation of these rules will result in the student being sent home at his/her own expense.

In connection with study trips abroad and excursions within Denmark spanning more than one day, the student (and, if the student is under 18, the student’s parents/guardians) must sign to show their agreement to abide by the above rules.

5.4. Sanctions for breaking the rules of conduct

If a student breaks the school’s rules of conduct, the student will be given a pedagogical reprimand by the Principal.

If the Principal decides that the pedagogical reprimand is not a sufficient reaction to the student, then the following sanctions can be implemented:

  1. Whole or part exclusion from specific events or activities.
  2. Temporary exclusion from teaching up to 10 school days. Institution registers, where appropriate, the student’s absence during the exclusion.
  3. The student can be forbidden to bring private objects in a certain period or types of certain objects such as mobile phone and other communicative devices during their stay at the institution and teaching if it is orderly or pedagogically well-founded.
  4. Withholding normally maximum a day, one or more of a student’s private objects, among these mobile phones or similar communication devices. The institutions implementation of withholding objects is a prerequisite that the student delivers the object to the institution. The student is obliged to immediately deliver to the institution the object that the institution has decided to withhold. If the student does not fulfil this obligation, the institution can decide to implement a relevant sanction for this. This does not exempt the student from delivering the object. The institution can stipulate in the study rules and regulations that a withholding, of practical or pedagogical grounds, can be maintained over the time when the institutions offer ends.
  5. In the IB Diploma Programme Assessment procedures (2024) B1 General regulations: Diploma Programme Article 3 section 3.3, it is stated that candidates must be in good standing at the school at the time of the examinations. Consequently, a sanction for breaking the rules of conduct can result in exclusion from the IB Diploma exams. Furthermore, the following is stated: “Candidates who are registered for an examination session, but who are subsequently excluded from school, normally forfeit their right to be examined by the IB in the school at which they have registered.”
  6. Expulsion from the institution or part of the institution and transfer to another institution or part of an institution with regard to the student completing their education there. The transfer to another institution happens after a prior agreement between the delivering and the receiving institution. If a student has an acceptance for a transfer to a certain institution that the student wishes to move to, if the student has been expelled from their institution, the delivering institution makes the decision of the transfer to the institution. The institution can only make the decision about this sanction if the sanction has not been previously applied to the student.
  7. Expulsion (discharge) from education

As part of the processing of a case of this set of rules, Nyborg gymnasium can decide to send the student in question home temporarily or to limit the student access to the institution temporally while the case is investigated further.

Temporary discharge of temporary limited access to the institution is possible in the following situations:

    1. Situations where it is considered as required in regard to sense of justice at the institution of the compliance of the institutions study rules and regulations. This can e.g. be in the case when it is reported to the police, that the student has undertaken a violent, threatening or illegal action that can have direct significance for order and fellowship at the institution and if need be could result in a permanent expulsion.
    2. Situations where it is considered necessary to maintain order and fellowship at the institution and other students and employees’ participation in teaching.

5.5 Conditional sanctions

Nyborg Gymnasium can make a decision that a concrete sanction alone is implemented provided that the student violates the rules again within a specific period.

Nyborg Gymnasium can also determine terms for a conditional sanction which is pedagogically well-founded, e.g.:

  1. Within a close deadline, the student can rectify the damaging effects of the infringement of the study rules and regulations.
  2. Within a close deadline, the student satisfactorily completes certain activities or the like that are suitable to prevent that the student repeats the event or other violations of the study rules and regulations or suitable that the student or wronged students, employees or others through mediation be reconciled or appeased.

5.6.1 Public administration principles

When Nyborg Gymnasium makes a decision of implementing a sanction regarding the study rules and regulations, except from an oral or written pedagogical reprimand, the following rules are in effect regardless of if the institution is not part of the public administration.

  1. The decisions in the Danish Public Administrations Act, including decisions about competence to act, consultations with parties involved, reasons and guidance for complaints. For students that are under parent custody, the school involves, informs and consults the custodial persons apart from the beginning, the processing and the final decision of the case.
  2. The institution reaches its decision on a legal basis and with subject matter that is factual, comprising a sanction that is fair and relevant in connection with the concrete violation of the institutions study rules and regulations.

6. Complaints about the school’s decisions concerning violation of the study rules and regulations

Whenever the school considers giving a student a written warning or reaching agreement to implement a specific sanction in relation to the study rules and regulations, the student will always be given a say in the matter until such time as the school reaches its decision.

Students – and, if the student is under 18, the student’s parents/guardians – may appeal to the Ministry of Education concerning warnings and decisions on the implementation of a specific sanction.

The appeal must be lodged within two weeks after the decision was made and must be addressed to the head of school.

The school provides guidance on how to appeal. If the student or his/her parents/guardians appeals against the decision, the appeal must be sent to the head of school, who will prepare a statement on the matter. Before the head of school submits the appeal to the Ministry, the student or his/her parents/guardians will be given the opportunity to comment on the head of school’s statement.

An appeal to the Ministry does not have a suspensive effect.

Students on the two-year International Baccalaureate are not covered by this opportunity to appeal against the head of school’s decision. This is because the Ministry of Education has no supervisory role with regard to the IB. However, the school adheres to the rules concerning consultation with students and parents/guardians before making a final decision concerning a warning or a sanction. Students taking the IB Diploma cannot complain to the International Baccalaureate Organisation about issues concerning school rules and their interpretation.

Further information

Jeg ønsker mere information og vil gerne kontaktes

KLIK HER
Skip to content